Archive for the ‘Communication’ Category

E-Mail Time Saver Tips

Not many would argue that e-mail management is a big time waster.  It’s necessary to stay on top of it, though, or else it piles up and becomes overwhelming.

But what if there were far fewer e-emails to begin with?

There would be if it weren’t for the indiscriminate use of  “Reply All.”  E-mail volume would drop suddenly and significantly were offices to outlaw “Reply All” or at least use it sparingly.  Here are two things you can do:

1.  Adopt time-saving protocols, such as adding an I, A, or R to the subject line of every e-email sent out to indicate whether the e-mail requires an action, a reply, or purely informational.

2.  Download a NoReplyAll Outlook add-in that eliminates Reply All and Forward options to email you send from Outlook.

Feel free to comment or add your e-mail time saver tips.

“Diamonds are forever. E-mail comes close.” June Kronholz

Photo Credit:  dampeebe

Crafting the Perfect Elevator Speech

Elevator_SpeechPerfecting your pitch is both an art and a science in which the speaker must clearly describe the product or service he or she offers, the problem it solves, and how it differs from the competition.  Here are some tips to help entrepreneurs polish their pitch:

  1. Keep it short. You only have about 10 seconds to capture someone’s imagination.  When someone is asking you what you do, what he or she is really asking is “What can you do for me?”
  2. Remember your audience. Understand who it is you’re trying to attract and say something that’s meaningful to them.
  3. Keep it simple. Even if your field is technical, try to keep it concise.

Meetings . . . Making The Most Of Them

It’s not unusual for some of us to attend three to six meetings every week. The majority of these are about one hour long. At this rate, one could spend a staggering 9,000 hours or more in meetings over the course of his or her career. This makes it especially important to evaluate whether a meeting is necessary and how to make the most of those you lead or attend.

Make sure every meeting is absolutely necessary. Only call a meeting when it is absolutely the best way to accomplish an objective.  Explore all other alternatives before calling a meeting.  If you can accomplish objectives by phone or e-mail, save everyone’s time and plan it accordingly.

Make the meeting short. Most managers say that at least one-half of their meeting time is wasted.  That averages out to 5 hours per week, 250 hours per year for each person involved.

The Single-Syllable Lifesaver

Saying NoShameless procrastination.  Reluctantly saying yes.  Complaining relentlessly.  Feeling like a martyr.    You go through all that, when a two-letter word  could have set you free from obligation:  “No.” Darn it, I can’t.  Sorry, no. Love to, but no, can’t do it this time. That’s what your inner bobblehead was screaming as your mouth said, “Yes, I’d love to host this year’s Superbowl party.”

Thinking you are a bad person for saying no is a symptom of “the disease to please.”  Do the right thing – for yourself and others – by opting out.  Don’t feel guilty.

Saying No, Step-by-Step

  1. Dodge first, then digest.  Never answer in the moment.  Try “Let me get back to you.”  This gives you time to weigh your options and compose yourself before answering.

Tips On How To Start A Conversation

ConversationStarting a successful conversation is an art that is not hard to learn. Like most things in life conversations usually follow a pattern or formula. These tips for making conversation with strangers were meant for you and everyone that wants a little help to get the ball rolling:

1.  Smile.  Everyone is more engaging when they appear friendly and open.

2.  Make eye contact.

3.  Introduce yourself.  A conversation is more likely to start and continue when names are exchanged.

4.  Pick a relevant topic.  It might sound cliche, but it’s always good to bring up the weather.

5.  Share some details.  Tell the other person a little about yourself.

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