April 7th, 2010 
Maria Helm 
It’s not unusual for some of us to attend three to six meetings every week. The majority of these are about one hour long. At this rate, one could spend a staggering 9,000 hours or more in meetings over the course of his or her career. This makes it especially important to evaluate whether a meeting is necessary and how to make the most of those you lead or attend.
Make sure every meeting is absolutely necessary. Only call a meeting when it is absolutely the best way to accomplish an objective. Explore all other alternatives before calling a meeting. If you can accomplish objectives by phone or e-mail, save everyone’s time and plan it accordingly.
Make the meeting short. Most managers say that at least one-half of their meeting time is wasted. That averages out to 5 hours per week, 250 hours per year for each person involved.
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