Posts Tagged ‘productivity’

How To Motivate Employees To Do The Right Thing

As a follow-up to my previous post “How to Motivate Clients To Do The Right Thing,” I thought that it will be beneficial for small business owners to motivate their employees to do the same.  After all, employees are considered your business’ most valuable asset, right?  You want your employees to put in a good day’s work, stick around and help build your business  Even better, you want them to want to.  So, here’s the carrot approach to consider.

Recognition.  Although a raise is always nice, you may be surprised to hear that a little recognition and TLC will go a long way.  People don’t always know what the carrot it.  A lot of companies think they have to give more money.  The real carrot is often announcing at a meeting that this employee has done something special, or a handwritten note from the CEO or owner will do the magic.

Food, glorious food.  Food and drink go a long way toward making people feel taken care of.  Stock up on snacks like microwave popcorn, chocolate, and flavored water.

Time will get them on your side. A lot of businesses close between Christmas and New Year’s.  That works out to three to five bonus days a year.  It’s usually a dead time for most businesses anyway, so consider giving your employees a chance to recharge their batteries at the end of the year.

Fit the perk to the workplace.  Obviously a policy that works great in one workplace can be a disaster in another.  For example if your company is a children clothing manufacturer consider allowing new parents to come to work with their babies; you may find that this practice actually increases productivity of your staff.

And the stick?  if an employee is dishonest or consistently deliver poor performance and you think that you’ve given the proper training/coaching, then it’s time to to let the employee go.  Before the ultimate decision to terminate is made, company management should spend a few minutes discussing the proposed termination with the company’s general counsel, outside labor counsel or the company’s human resources department. These professionals will see potential pitfalls that the management team may have missed and they can provide a reality check on the reason for termination.

Photo Credit:  Bruce Thomson

 

E-Mail Time Saver Tips

Not many would argue that e-mail management is a big time waster.  It’s necessary to stay on top of it, though, or else it piles up and becomes overwhelming.

But what if there were far fewer e-emails to begin with?

There would be if it weren’t for the indiscriminate use of  “Reply All.”  E-mail volume would drop suddenly and significantly were offices to outlaw “Reply All” or at least use it sparingly.  Here are two things you can do:

1.  Adopt time-saving protocols, such as adding an I, A, or R to the subject line of every e-email sent out to indicate whether the e-mail requires an action, a reply, or purely informational.

2.  Download a NoReplyAll Outlook add-in that eliminates Reply All and Forward options to email you send from Outlook.

Feel free to comment or add your e-mail time saver tips.

“Diamonds are forever. E-mail comes close.” June Kronholz

Photo Credit:  dampeebe

Three Cloud Apps to Boost Small Business Productivity

Small businesses are relying more on inbound marketing strategies such as search engine optimization (SEO) and social media to create revenues and save money. SEO in particular is an effective way to increase sales and gain additional market share.

Apart from SEO, what else can a small business owner do to increase the bottom line? How about increased productivity?  The invention of mobile devices like smartphones, laptops and netbooks, combined with the abundance of wireless connections nowadays, are heavily affecting the way people create and consume information online. This gives way to the road warrior lifestyle, which pertains to a generation of users who get their work done on-the-go.

Originally evident in the PC consumer markets, this computing trend has found its way to the businesses as many companies are slowly adopting the mobile office as a cost-effective solution for extending communication and productivity outside the workplace. This is further supported with the onset of cloud computing which allows you to expand your computer’s capacity and capabilities without investing on infrastructure enhancements and software installations.

With this, all you need is a good and stable Internet connection as both the application you intend to use and even your information will be saved and accessed online. To help you keep your radar on your business, here are a handful of free, essential Web-based applications you can start with.

4 Ways To Use Technology to Renovate Your Real Estate Business

In 2009, it was just an ugly year for most businesses, particularly in real estate.  Real estate agents need more than connections and hard work to get back to revenues of the year past.  Here’ s a number of newer technologies to improve productivity and save time.

1.  A great service to use is eFax, which does not require any equipment or implementation on your part other than to start giving out your 800 fax number.  If you are out of town and receive a faxed contract or lease, you can forward that e-email to your clients, have them sign and e-mail it, then send that document to all parties.

2.  Add DocuSign to your business.  It costs $19.95 per month, with no contract required.  You can cancel at any time or just order a month here and there.  With DocuSign you can get your clients’ signatures on a contract or lease, even if they do not have a printer or fax machine.  Send the contract to your clients via e-mail with a link to DocuSign; then they adapt a signature and sign and initial where indicated, and that’s it.  E-mail the signed contract to the other parties.

3.  Invest in a good camera which takes still photographs and video like Panasonic Lumix or Kodak Zi8.  Take photos of all your listings, and then upload them to your Website and to about 40 real estate portals.  You can also upload photos and videos of your new listings to Facebook and Twitter and to your blog; add more real estate-specific information on YouTube and other social media sites.  Add the following social media tools to your

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